Cookeville Chamber
Bookkeeper
• Performs data entry for all parish giving and other events into the PushPay/CHMS Parish Stack systems and makes sure that information is accurate to transfer to the general ledger.
• Processes, and records donations including those of the St. Thomas Outreach Program, Haiti and other subsidiary ministries of the parish.
• Prepares weekly IRS tax letters for donations over $250.00.
• Prepares annual IRS tax deduction statements at year end for all donors.
• Collects receipts and reconciles them to the credit card and parish accounts in order to process invoices.
• Reviews, add general ledger codes and enters weekly invoices and statements for check runs.
• Run and prepares all checks for the Pastor’s / Finance Committee signature.
• Uploads check files to bank through Positive Pay.
• Assembles and mails all checks along with appropriate paperwork.
• Assists diocesan staff and parish finance committee to reconcile parish accounts, ledgers and account balances including monthly bank statements.
• Prepares financial statements Monthly or as needed.
• Keeps a record of all “Diocesan” collections and processes their payments quarterly.
• Logs into bank as needed to approve payment exceptions.
• Assists the Chairperson with the Fall Festival and International Food Festivals.
• Provides some receptionist services, as needed during lunch and absences of Receptionist (to include phone and in person greetings), and records clear, accurate messages for staff follow-up.
• Prepares and sends regular and bulk mailing (tax statements, fall festival, etc.).
• Supplies stewardship counters with necessary material for their weekly task.
• Accountable for following parish policies related to the security of Parish funds Payroll/Human Resources.
• Prepares payroll timecards for parish hourly employees using Paylocity.
• Processes bi-monthly Parish payroll.
• Using the automated payroll system, and with journal entries for payroll and benefits, prepares payroll, associated tax, and other appropriate financial reports.
• Handles confidential, complicated questions about policies and procedures related to giving, taxes, payments, payroll and benefits
• Other duties as assigned.
Click the link below to submit your application.
St Thomas Aquinas Catholic Church
